Metadata Tagging for your DAM System

Image courtesy of www.datamation.com

Whether you use Mediabox-DAM or a different asset management system, metadata tagging is crucial. By using metadata to tag your assets you can quickly search through your entire database to find the files you need. Here are a few tips to get you started:

Basic Elements to Include:
Who, What, When, Where, Why
NOTE: Mediabox-DAM will automatically tag your assets with file type, size, height and width (in pixels), pages and audio or video length. 

Avoid Duplicates, Synonyms and Misspellings:
Implement a controlled vocabulary

Starting a Controlled Vocabulary:
Include products, services, departments, events, etc.

MyMediabox offers hosted solutions for product approvals, digital asset management and deal memo management. For more information visit mymediabox.com. Click here to schedule a demo.

Making the move to a Digital Asset Management System

When preparing to implement a Digital Asset Management System, companies should consider the key points below to ensure they will get the most out of using a DAM application. Completing these steps will make for a smooth transition into any DAM system.

          Locating Assets

The first step is locating all of the assets your company owns. Assets may be stored within separate departments or by individuals, by third party suppliers, or be in hard-copy format and need to be digitized. This will usually need to be a company-wide effort since not all departments/individuals are aware of the existence of the same assets.

Organizing Assets

You will need to consider the best way to organize your assets to make it most efficient for your end users. One option is generic cataloging of assets: images, videos, documents, etc. or you could organize your folders by products, brands, departments, regions, or any other category.

Metadata

Tagging your assets with metadata will help your users locate the files within your DAM system by using the key words you have assigned to the assets. We typically recommend companies to choose a few key metadata fields to commit to.

Following these three easy suggestions will make implementing a DAM system much easier and effective. Be sure to check with your provider about the best way to initially upload the assets to your system as well.

To learn more, about our Mediabox-DAM system email us at marketing@mymediabox.com or visit www.mymediabox.com. 

Metadata Tagging: Getting Started

Whether you use Mediabox-DAM or a different asset management system, metadata tagging is crucial. By using metadata to tag your assets you can quickly search through your entire database to find the files you need. Here are a few tips to get you started:

Basic Elements to Include:
Who, What, When, Where, Why
NOTE: Mediabox-DAM will automatically tag your assets with file type, size, height and width (in pixels), pages and audio or video length. 

Avoid Duplicates, Synonyms and Misspellings:
Implement a controlled vocabulary

Starting a Controlled Vocabulary:
Include products, services, departments, events, etc.

MyMediabox offers hosted solutions for product approvals, digital asset management and deal memo management. For more information visit www.mymediabox.com. Click here to schedule a demo.

Metadata in Digital Asset Management

Metadata is used to help humans find specific items related to an asset and is usually expressed as a set of keywords. Metadata basically describes other data. It provides information about an asset’s content.

 

Prior to metadata standards, every image management system had its own proprietary methods for storing image information, which meant that the information was not available outside of the software — if you sent a photo to someone else, the descriptive information did not travel with it. Metadata allows this information to be transported with the file, in a way that can be understood by other software, hardware, and end users. It can even be transferred between file formats.

Metadata can be stored either internally, in the same file as the data called embedded metadata, or externally, in a separate file.

For example, an image may include metadata that describes how large the picture is, the color depth, the image resolution, when the image was created, and other data. This would be Internal Metadata.

 

A text document's metadata may contain information about how long the document is, who the author is, when the document was written, and a short summary of the document would be External Metadata.

 

The Mediabox Digital Asset Management application (Mediabox-DAM) stores the external metadata in Attribute fields that are logically organized and used for quick search results.

For more information about the MyMediabox software suite, visit us at www.mymediabox.com. Click here to schedule a demo of Mediabox-DAM.